ezDraw Bingo and Raffle Software User Guide
Getting Started in ezDraw Using the Quick Start Feature
Defining a Number Range in Quick Start Starting Number
Starting a Draw in Quick Start After the drawn number has been displayed, left click anywhere on the Play Game screen to return to the Raffle Game screen and click on the Start Draw button to start a new draw. All drawn numbers and the number of numbers drawnare displayed on the Raffle Game screen. When you play a raffle game in Quick Start, you can make as many draws as there are numbers in the Number Range. ezDraw will only pick an available number once. Once picked, numbers are listed and as a Drawn Numbersin the ezDraw Play Game display. When all numbers in the Number Range have been drawn, a Game Over message displays in the Play Game screen. You can Exit your raffle game at any time by clicking on the Main Menu button. ezDraw will prompt you to choose to quit the game, continue the game or Print Numbers (to save a record of the drawnnumbers).
Playing a UK Bingo/Housie Game in Quick Start
Playing a US Bingo Game in Quick Start
Setting ezDraw Display Options Background Picture Background Picture Visibility Background Colour To select a colour, click on the colour in the Colour Range Selector bar (middle panel) then fine tune your selection in the Colour Detail Selector panel (left panel). Alternatively, you can enter a hexidecimal RGB (Red, Green, Blue) codevalue for the colour you want in the RGB text box. Similarly, you can specify an HSB (Hue, Saturation, Brightness) value in the HSB text box. You can view the currently selected colour in the Colour Preview panel (right panel). HSB and RGB values for the currently selected colour are displayed in the column of Numerical Value display boxes. Click on the Select button to apply your selected Background Colour and exit the Colour Selection Palette dialog box. Click on the Cancel button to exit the Colour Selection Palette dialog box without applying the selected Background Colour . Number Draw Style Background Theme
ezDraw can print tickets for raffle or bingo/housie games that are set up in the Game Manager. Games must be set to Active mode in order for tickets to be printed. To print tickets for a game in the Game Manager, select a game fromthe Active Games list in the Setup and Maintain Games window and then click on the orange Select Game and go to Game Start bar/button. The Maintain Games window will close to display the Main Menu screen. In the Main Menu screen, clickon the Print Tickets button to open the Select a Ticket Type screen. You can also print tickets for raffle games in Quick Start. Once you've defined your Number Range in the Game Start screen, click on the Print Tickets button to open the Select a Ticket Type screen. Select one of the following options from the the Select a Ticket Type screen:
 The Select Ticket Type screenClicking on one of the above Ticket Type options will open the Print Tickets screen. The Print Tickets screen is a display of details of the game for which you are going to print tickets. The following information is displayed in the Print Tickets screen:
A Ticket Preview image of the ticket as it will appear when printed is displayed at the bottom of the The Print Tickets screen. To print tickets for your game, click on the Print Tickets button in the Print Tickets screen. This opens a standard Windows Print dialog box. The Game Manager provides access to ezDraw's more advanced features. You can create games and keep records of ticket holder details and contact information, prizes and sponsors. You can also programme Automatic Draws, accesshistories of played games, import data from or export data to a text file, print data, validate winning tickets and edit Automatic E-Mail Notification settings and templates. For simple real-time raffles and bingo/housie games you may not need to use the Game Manager . Instead, when you open ezDraw, just click on the Quick Start button on the ezDraw Welcome/Main Menu screen. Opening the Game Manager When you open ezDraw click on the Game Setup option button on the ezDraw Welcome/Main Menu screen. The Setup and Maintain Games window will open.  The Setup and Maintain Games window in the Game Manager Setting up a Game in the Game Manager : Creating a New Game Click the Create Game button at the top left of the Setup and Maintain Games window to create a new game. This opens a Maintain Game dialog box containing 3 separate tab views for configuring your new game: GameDetails, Automatic Draw and Description. By default the Add New Game dialog box opens displaying the Game Details options tab.  The Create Game dialog box in the Game Manager - Game Details tab selectedNote that your new game remains in Draft mode until you set it to Active mode by clicking on the Activate button in the Setup and Maintain Games window. Games can only be playedonce they are Activated (ie set to Active mode). Active Games are removed from the Draft Games list in the Setup and Maintain Games window and put into the Active Games list. You can stilledit details and change settings for games and add players, prizes or sponsors to games once they are made Active . To start entering details for your new game, click on the Game Details tab in the Create Game dialog box. First, enter a name for your new game in the Game Name text box (eg Raffle Game). Then select the type of game you want from the Game Type drop down list . Available game type options are as follows:
 The Create Game dialog box in the Game Manager - Step 2 completing ticket pricesEnter the price you want to charge per ticket into the Price Per Ticket text box. Pricing is non-currency specific so just enter a numeric value with a decimal point to specify lower denominations (eg if you use dollars and cents and you want tocharge 50 cents per ticket, enter 0.50, .50, 0.5 or .5). Enter an integer numeric value/whole number (eg 1, 6, 1008) into the Ticket Number Start text box to specify the lowest numbered ticket to be sold (normally the Ticket Number Start value will be 1). The Ticket Number Start value also setsthe lower end of the range of numbers that ezDraw can pick at random during a draw. Number of Tickets (optional) Enter an integer numeric value/whole number (eg 1, 6, 1008) into the Number of Tickets text box to specify the number of tickets you want to make available for your raffle or bingo game. If you don't wish to specify an upper limit, just leavethe text box blank. Note: The Ticket Number Start and Number of Tickets settings define the range of numbers from which ezDraw may pick at random (eg if Ticket Number Start is set to 10 and Number of Tickets is set to 99, for any drawsin that game ezNimberDraw can only pick any of the 90 numbers in the range 10-99. Numbers less than 10 or greater than 99 will never be picked. Winning Tickets expire in ... hours (optional) Enter an integer numeric value/whole number (eg 1, 6, 1008) in the Winning Tickets expire in ... hours text box if you want to specify a time-frame withinwhich winners must claim their prizes. The value entered represents the number of hours until expiry after the game or draw. If you want to specify a number of days, multiply that number by 24. For a number of weeks, multiply that number by 168. For a number of months,multiply that number by 672. If you don't wish to specify an expiry time, just leave the text box blank. Game Caller VoiceSelect a voice from the Game Caller Voice dropdown list box if you wish to add a recorded voice number caller to your game. The Automatic Draw feature enables you to set a time for a raffle game to start and set the numbe of draws to be made during the game, the time between draws and the amount of time you want the programme to display drawn numbers. Thisfeature is particularly suited to online raffle games. To set Automatic Draw features for your new game, click on the Automatic Draw tab in the Add New Game dialog box. Please note that the Automatic Draw feature does not utilise Window scheduling. This means the that your Automatic Draw game will only start at the specified date/time if 1) the ezDraw programme is running, 2) the game isselected in the Active Games list in the Setup and Maintain Games window and 3) the ezDraw Game Start screen is displayed and active.  The Add New Game dialog box in the Game Manager -Automatic Draw tab selected Enter a date and time in the specified format (DD/MMM/YYYY/HH/MM/SS) in the Game Start Date/Time text box. Note that letters are required to specify the month whereas numerals are used for the day, year, hours, minutes and seconds (eg12/JAN/2007/17/30/00 = 5.30 pm on the 12th of January 2007).Once you've set a date/time value for your Automatic Draw, a countdown will begin. If your Automated Draw raffle game is to have more than one draw (see Auto Draw how many numbers below), you can specify how long to wait between draws by entering an integer numeric value/whole number (eg 1, 6, 1008) in the Auto Draw Numbers every ... Secs text box. The value entered represents the number of seconds to delay between draws. This feature is primarily intended for when all the draws in an Automated Draw game occur in a single session within a time frame of minutes rather than hours or days. However, there is technically no limit on how long the game can waitbetween draws. You can specify the amount of time in seconds you want to display the winning number of a draw in an Automated Draw game before going on to the next draw (if applicable). Type the required delay time into the Drawn Number Display delay ... secs text box. This feature is primarily intended for when all the draws in an Automated Draw game occur in a single session within a time frame of minutes rather than hours or days. However, there is technically no limit on how long the game can displaythe winning number after a draw. If your Automated Draw raffle game has more than one draw, the time between draws will be equal to the sum of value entered into Auto Draw Numbers every ...Secs and the value entered into Drawn Number Display delay ... secs . Enter an integer numeric value/whole number (eg 1, 6, 1008) in the Auto Draw how many numbers text box to specify the number of draws you want in yourAutomated Draw raffle game. If you want to run an unlimited number of draws, just leave the text box blank. You can enter a text description containing any relevant information you may wish to attach to your new game. This information is for your reference only and does not appear anywhere on the ezDraw animated number draw display screen. To add a text description, click on the Description tab in the Create Game dialog box and type your description into the Game Description multi-line text box. This information is for your reference only and doesnot appear anywhere on the ezDraw animated Play Game display screen.  The Create Game dialog box in the Game Manager -Game Description tab selected The Live Internet Game feature allows you to publish game results online or to show draws live online, or both. To set up a Live Internet Game when creating a new game, go to the Live Internet Game tab in the Setup and Maintain Gamesdialog box and check the option(s) you require. To add the feature to an existing game in draft mode, click the Edit Game button and follow the above instructions. The Live Internet Game feature publishes game draws and results on web pages specified in theInternet Configuration options (Cick on the Configuration button and select the Internet tab). Once you've set up your new game, you can start pre-selling tickets and keeping a record of names and contact details of ticket holders (if required). To add players click "Add New Player". The Maintain Player window will open. Once entered, player details are displayed as a list in the Maintain Player window.  The Maintain Player window in the Game ManagerTo add a player (ticket purchaser) click on the New Person button in the Maintain Player window. This will open Add Person dialog box will open containing 3 separate tab views for configuring your new game: Details,Contact Information and Notes.  The Add Person dialog box in the GameManager - Details tab selected Entering Player Details Player Name Enter a first and last name for your new player in the First Name and Last Name text boxes respectively. Player details are saved when you click on the Ok button to exit the Add Person dialog box. To add another player,click on the New Person button in the Maintain Player window. Number of Tickets Bought/Total Value of Purchase Starting/Ending Ticket Number Entering Player Contact Information Email Address Phone Number Automatic E-Mail Notification Adding Notes to a New Player Record You can enter text notes containing any relevant information you may wish to attach to your new player record. This information is displayed on the Play Game display screen if the player is the holder of the winning ticket for adraw. So if, for example, the day of the draw falls on the player's birthday, you can use the Notes feature to wish the player a happy birthday and congratulate them on their win and project the message onto a TV or big screen. To add player Notes, click on the Notes tab in the Add Player to Game dialog box and type your notes into the Notes multi-line text box. Assign / Create Ticket Tickets may also be allocated to players already added to the game by selecting the player and clicking the Edit Player button.If a ticket has already been allocated to a player, the ticket number will automatically display inthe text box in the Assign / Create Ticket tab. Ticket Details If necessary, you can look up a ticket serial number for the selected player by entering a starting number into the text box and clicking the Lookup Ticket Serial button. If the ticket details for the selected player are correct, you can assign the numbers and notify the player by clicking the Finished button. To cancel the assignement of tickets for the selected player, click on the Void Current Salebutton. Exporting and Printing Player Lists Importing Player Lists from Text Files FirstName,LastName,StartNumber,EndNumber,Email,CellPhone,Note,SendEmailNotification(Yes,No),SendSMSNotification(Yes,No) Use a spreadsheet worksheet and save as a Comma/TAB Separated Text File and change the settings to use the TAB character as a field separator and no quotes for text values. To import the data from the text file into your new game, click on the Import Text File button in the Add Players window.
Adding a Sponsor To add a sponsor to a selected Game, click on the Sponsors button in the Game Manager. This will open the Add New Sponsor tab. Then, each time you want to add a new sponsor click on the Add New Sponsor button toopen the Maintain Sponsor dialog box. By default the Maintain Sponsor dialog box opens with the Sponsor Details tab selected. Once entered, sponsor details are displayed as a list in the Sponsors window.
Sponsor Name Sponsor Picture Use the Browse button in the Maintain Sponsor dialog box to locate and select a picture file (.gif, .jpg, .png etc) from your computer's hard drive or from another drive (CD, DVD, floppy disk, Flash drive etc). Sponsor Website Address Sponsor Description
Exporting and Printing Sponsor Lists Adding a Prize To add a prize to a selected game, click on the Prizes button in the Game Manager. This will open the Prizes tab. Then, each time you want to add a new prize click on the Add New Prize button toopen the Maintain Prize dialog box. By default the Maintain Prize dialog box opens with the Prize Details tab selected. Once entered, prize details are displayed as a list in the Prizes window.
Prize Name Prize Value Per Item Prize Quantity Prize Picture Use the Browse button in the Maintain Prize dialog box to locate and select a picture file (.gif, .jpg, .png etc) from your computer's hard drive or from another drive (CD, DVD, floppy disk, Flash drive etc). Prize Sponsor Prize Description
Exporting and Printing Prize Lists Setting a Game to Active To Activate a Draft Game, make sure the game is selected in the Draft Games list in the Game Manager window. Then click on the Activate Game button. The selected game will be removed from the DraftGames list and will appear as the selected game in the Locked Games list in the Game Manager window. When you Start a locked game, the Game Control screen will appear with Start Game and Draw Number buttons. When ready click Start Game then to draw the first number click Draw Number. When all thenumbers have been drawn click End Game. The selected game will be removed from the Locked Games list and will appear as the selected game in the Past Game History list in the Game Manager window. Past Game History Tab To view a game's history, select the game from the list in the Games Name tab. The results (ticket number, date drawn and ticket holder's name) for every draw in the game are then displayed as a list in the PlayedGame History tab in the Setup and Maintain Games window. Configuring E-Mail Settings To configure your Automatic E-mail Notification settings, click on the Settings button in the Game Manager window. This will open the Edit Software Configuration dialogbox.
E-Mail Setup Sender Name Sender E-Mail Address Editing Text Templates
To edit your e-mail templates, click on the Settings button in the Game Manager window and then click on the Text Templates tab in the Edit SoftwareConfiguration dialog box. Automatic E-mail Notification only applies to raffle games and not to bingo or housie. Note that the e-mail templates provided contain Keywords (eg #FIRSTNAME, #NUMTICKETS). When you send an e-mail message, the keywords are replaced by data stored in your game's player list that will be different for every player.So if the player's first name is entered as Freda in the Game Manger, the e-mail message the player receives will read "Dear Freda" rather than "Dear #FIRSTNAME". When you edit an e-mail template, be sure not to delete or change the formatting of any keywords you want tomaintain. You can move or copy keywords to other parts of the message if you wish.
Number Confirmation E-Mail Template for Raffle Tickets Winner E-Mail Text Template for Raffle Tickets Voice Calling From the Game Manager click on the Settings button in the Games Manager window. Then click on the Voice Callingtab.
Select Voice Add Voice Delete Voice New Number Delete Number Internet Tab
Editing Game Details
Deleting Games |
The Play Game Display screen for US Bingo games
