ezDraw Bingo and Raffle Software User Guide
Getting Started in ezDraw Using the Quick Start Feature The ezDraw Start Menu - middle button for Quick Start
The ezDraw Quick Start Screen with mouse over the Raffle Game option button Defining a Number Range in Quick Start Starting Number The Game Configuration screen for Raffle Games in Quick Start Starting a Draw in Quick Start After the drawn number has been displayed, left click anywhere on the Play Game screen to return to the Raffle Game screen and click on the Start Draw button to start a new draw. All drawn numbers andthe number of numbers drawn are displayed on the Raffle Game screen. When you play a raffle game in Quick Start, you can make as many draws as there are numbers in the Number Range. ezDraw will only pick an available number once. Once picked, numbers are listed and asa Drawn Numbers in the ezDraw Play Game display. When all numbers in the Number Range have been drawn, a Game Over message displays in the Play Game screen. You can Exit your raffle game at any time by clicking on the Main Menu button. ezDraw will prompt you to choose to quit the game, continue the game or Print Numbers (to save a record ofthe drawn numbers). The Play Game Display screen for Raffles & UK Bingo/Housie Playing a UK Bingo/Housie Game in Quick Start The Play Game Display screen for UK Bingo/Housie games Playing a US Bingo Game in Quick Start The Game Configuration screen for US Bingo games The Play Game Display screen for US Bingo games Setting ezDraw Display Options Background Picture Background Picture Visibility Background Colour To select a colour, click on the colour in the Colour Range Selector bar (middle panel) then fine tune your selection in the Colour Detail Selector panel (left panel). Alternatively, you can enter a hexidecimal RGB (Red, Green,Blue) code value for the colour you want in the RGB text box. Similarly, you can specify an HSB (Hue, Saturation, Brightness) value in the HSB text box. You can view the currently selected colour in the Colour Preview panel (right panel). HSB and RGB values for the currently selected colour are displayed in the column of Numerical Value displayboxes. Click on the Select button to apply your selected Background Colour and exit the Colour Selection Palette dialog box. Click on the Cancel button to exit the Colour Selection Palette dialog box without applying the selected Background Colour . Number Draw Style Background Theme The Diplay Options screen for Raffle Games & UK Bingo/Housie ezDraw can print tickets for raffle or bingo/housie games that are set up in the Game Manager. Games must be set to Active mode in order for tickets to be printed. To print tickets for a game in the GameManager, select a game from the Active Games list in the Setup and Maintain Games window and then click on the orange Select Game and go to Game Start bar/button. The Maintain Games window willclose to display the Main Menu screen. In the Main Menu screen, click on the Print Tickets button to open the Select a Ticket Type screen. You can also print tickets for raffle games in Quick Start. Once you've defined your Number Range in the Game Start screen, click on the Print Tickets button to open the Select a TicketType screen. Select one of the following options from the the Select a Ticket Type screen:
The Select Ticket Type screen Clicking on one of the above Ticket Type options will open the Print Tickets screen. The Print Tickets screen is a display of details of the game for which you are going to print tickets. The following information is displayed in the Print Tickets screen:
A Ticket Preview image of the ticket as it will appear when printed is displayed at the bottom of the The Print Tickets screen. To print tickets for your game, click on the Print Tickets button in the Print Tickets screen. This opens a standard Windows Print dialog box. The Game Manager provides access to ezDraw's more advanced features. You can create games and keep records of ticket holder details and contact information, prizes and sponsors. You can also programme AutomaticDraws, access histories of played games, import data from or export data to a text file, print data, validate winning tickets and edit Automatic E-Mail Notification settings and templates. For simple real-time raffles and bingo/housie games you may not need to use the Game Manager . Instead, when you open ezDraw, just click on the Quick Start button on the ezDraw Welcome/Main Menu screen. Opening the Game Manager When you open ezDraw click on the Game Setup option button on the ezDraw Welcome/Main Menu screen. The Setup and Maintain Games window will open. The Setup and Maintain Games window in the Game Manager Setting up a Game in the Game Manager : Creating a New Game Click the Add New Game button at the top left of the Setup and Maintain Games window to create a new game in Draft mode (setup and Ticket Selling tab). This opens an Add New Game dialog boxcontaining 3 separate tab views for configuring your new game: Game Details, Automatic Draw and Description. By default the Add New Game dialog box opens displaying the Game Details optionstab. The Add New Game dialog box in the Game Manager - Game Details tab selected Note that your new game remains in Draft mode until you set it to Active mode by clicking on the Activate button in the Setup and Maintain Games window. Games canonly be played once they are Activated (ie set to Active mode). Active Games are removed from the Draft Games list in the Setup and Maintain Gameswindow and put into the Active Games list. You can still edit details and change settings for games and add players, prizes or sponsors to games once they are made Active . To start entering details for your new game, click on the Game Details tab in the Add New Game dialog box. First, enter a name for your new game in the Game Name text box (eg New Brighton Bowls Xmas Raffle). Then select the type of game you want from the Game Type drop down list . Available game type options are as follows:
Enter the price you want to charge per ticket into the Price Per Ticket text box. Pricing is non-currency specific so just enter a numeric value with a decimal point to specify lower denominations (eg if you use dollars and cents and you wantto charge 50 cents per ticket, enter 0.50, .50, 0.5 or .5). Enter an integer numeric value/whole number (eg 1, 6, 1008) into the Ticket Number Start text box to specify the lowest numbered ticket to be sold (normally the Ticket Number Start value will be 1). The Ticket NumberStart value also sets the lower end of the range of numbers that ezDraw can pick at random during a draw. Number of Tickets (optional) Enter an integer numeric value/whole number (eg 1, 6, 1008) into the Number of Tickets text box to specify the number of tickets you want to make available for your raffle or bingo game. If you don't wish to specify an upper limit, justleave the text box blank. Note: The Ticket Number Start and Number of Tickets settings define the range of numbers from which ezDraw may pick at random (eg if Ticket Number Start is set to 10 and Number of Tickets isset to 99, for any draws in that game ezNimberDraw can only pick any of the 90 numbers in the range 10-99. Numbers less than 10 or greater than 99 will never be picked. Winning Tickets expire in ... hours (optional) Enter an integer numeric value/whole number (eg 1, 6, 1008) in the Winning Tickets expire in ... hours text box if you want to specify a time-framewithin which winners must claim their prizes. The value entered represents the number of hours until expiry after the game or draw. If you want to specify a number of days, multiply that number by 24. For a number of weeks, multiply that number by 168. For a number of months,multiply that number by 672. If you don't wish to specify an expiry time, just leave the text box blank. Game Caller VoiceSelect a voice from the Game Caller Voice dropdown list box if you wish to add a recorded voice number caller to your game. The Automatic Draw feature enables you to set a time for a raffle game to start and set the numbe of draws to be made during the game, the time between draws and the amount of time you want the programme to display drawnnumbers. This feature is particularly suited to online raffle games. To set Automatic Draw features for your new game, click on the Automatic Draw tab in the Add New Game dialog box. Please note that the Automatic Draw feature does not utilise Window scheduling. This means the that your Automatic Draw game will only start at the specified date/time if 1) the ezDraw programme is running,2) the game is selected in the Active Games list in the Setup and Maintain Games window and 3) the ezDraw Game Start screen is displayed and active. The Add New Game dialog box in the Game Manager - Automatic Draw tab selected Enter a date and time in the specified format (DD/MMM/YYYY/HH/MM/SS) in the Game Start Date/Time text box. Note that letters are required to specify the month whereas numerals are used for the day, year, hours, minutes and seconds (eg12/JAN/2007/17/30/00 = 5.30 pm on the 12th of January 2007).Once you've set a date/time value for your Automatic Draw, a countdown will begin. If your Automated Draw raffle game is to have more than one draw (see Auto Draw how many numbers below), you can specify how long to wait between draws by entering an integer numeric value/whole number (eg 1, 6, 1008) inthe Auto Draw Numbers every ... Secs text box. The value entered represents the number of seconds to delay between draws. This feature is primarily intended for when all the draws in an Automated Draw game occur in a single session within a time frame of minutes rather than hours or days. However, there is technically no limit on how long the game canwait between draws. You can specify the amount of time in seconds you want to display the winning number of a draw in an Automated Draw game before going on to the next draw (if applicable). Type the required delay time into the Drawn Number Display delay ... secs text box. This feature is primarily intended for when all the draws in an Automated Draw game occur in a single session within a time frame of minutes rather than hours or days. However, there is technically no limit on how long the game candisplay the winning number after a draw. If your Automated Draw raffle game has more than one draw, the time between draws will be equal to the sum of value entered into Auto Draw Numbers every... Secs and the value entered into Drawn Number Display delay ... secs . Enter an integer numeric value/whole number (eg 1, 6, 1008) in the Auto Draw how many numbers text box to specify the number of draws you want inyour Automated Draw raffle game. If you want to run an unlimited number of draws, just leave the text box blank. You can enter a text description containing any relevant information you may wish to attach to your new game. This information is for your reference only and does not appear anywhere on the ezDraw animated number draw display screen. To add a text description, click on the Description tab in the Add New Game dialog box and type your description into the Game Description multi-line text box. This information is for your referenceonly and does not appear anywhere on the ezDraw animated Play Game display screen. The Add New Game dialog box in the Game Manager - Game Description tab selected The Live Internet Game feature allows you to publish game results online or to show draws live online, or both. To set up a Live Internet Game when creating a new game, go to the Live Internet Game tab in theSetup and Maintain Games dialog box and check the option(s) you require. To add the feature to an existing game in draft mode, click the Edit Game button and follow the above instructions. The Live Internet Game featurepublishes game draws and results on web pages specified in the Internet Configuration options (Cick on the Configuration button and select the Internet tab). Once you've set up your new game in Draft mode, you can start pre-selling tickets and keeping a record of names and contact details of ticket holders (if required). To add players to your new game select the game in the Draft Games list on the click on the Players button in the Setup and Maintain Games window. The Add Players window will open. Once entered,player details for Draft Games are displayed as a list in the Add Players window. The Add Players window in the Game Manager To add a player (ticket purchaser) to a selected Draft Game, click on the Add New Player button in the Add Players window. This will open Add Player to Game dialog box will opencontaining 3 separate tab views for configuring your new game: Player Details, Contact Information and Notes. By default the Add Player to Game dialog box opens displaying the PlayerDetailsoptions tab. The Add Player to Game dialog box in the Game Manager - Player Details tab selected Entering Player Details Player Name Enter a first and last name for your new player in the Player First Name and Player Last Name text boxes respectively. Player details are saved when you click on the Add Player to Game button to exit theAdd Player to Game dialog box. To add another player, click on the Add New Player button in the Add Players window. Number of Tickets Bought/Total Value of Purchase Starting/Ending Ticket Number Entering Player Contact Information Email Address Phone Number Automatic E-Mail Notification Adding Notes to a New Player Record You can enter text notes containing any relevant information you may wish to attach to your new player record. This information is displayed on the Play Game display screen if the player is the holder of the winningticket for a draw. So if, for example, the day of the draw falls on the player's birthday, you can use the Notes feature to wish the player a happy birthday and congratulate them on their win and project the message onto a TV or big screen. To add player Notes, click on the Notes tab in the Add Player to Game dialog box and type your notes into the Notes multi-line text box. Assign / Create Ticket Tickets may also be allocated to players already added to the game by selecting the player and clicking the Edit Player button.If a ticket has already been allocated to a player, the ticket number will automaticallydisplay in the text box in the Assign / Create Ticket tab. Ticket Details If necessary, you can look up a ticket serial number for the selected player by entering a starting number into the text box and clicking the Lookup Ticket Serial button. If the ticket details for the selected player are correct, you can assign the numbers and notify the player by clicking the Finished button. To cancel the assignement of tickets for the selected player, click on the Void CurrentSale button. Exporting and Printing Player Lists Importing Player Lists from Text Files FirstName,LastName,StartNumber,EndNumber,Email,CellPhone,Note,SendEmailNotification(Yes,No),SendSMSNotification(Yes,No) Use a spreadsheet worksheet and save as a Comma/TAB Separated Text File and change the settings to use the TAB character as a field separator and no quotes for text values. To import the data from the text file into your new game, click on the Import Text File button in the Add Players window. Import Text File & Export List buttons in the Add Players window Adding a Sponsor To add a sponsor to a selected Draft Game, click on the Sponsors button in the Setup and Maintain Games window. This will open the Add Sponsors Window. Then, each time you want to add anew sponsor click on the Add New Sponsor button to open the Add New Sponsor to Game dialog box. By default the Add New Sponsor to Game dialog box opens with the Sponsor Details tabl selected. Once entered, sponsordetails are displayed as a list in the Add Sponsors window. The Add New Sponsor to Game dialog box in the Game Sponsor Name Sponsor Picture Use the Browse button in the Add New Sponsor to Game dialog box to locate and select a picture file (.gif, .jpg, .png etc) from your computer's hard drive or from another drive (CD, DVD, floppy disk, Flash driveetc). Sponsor Website Address Sponsor Description The Add New Sponsor to Game dialog box in the Game Exporting and Printing Sponsor Lists Adding a Prize To add a prize to a selected Draft Game, click on the Prizes button in the Setup and Maintain Games window. This will open the Add Prizes Window. Then, each time you want to add anew sponsor click on the Add New Prize button to open the Add New Prize to Game dialog box. By default the Add New Prize to Game dialog box opens with the Prize Details tabl selected. Onceentered, prize details are displayed as a list in the Add Prizes window. The Add New Prize to Game dialog box in the Game Prize Name Prize Value Per Item Prize Quantity Prize Picture Use the Browse button in the Add New Prize to Game dialog box to locate and select a picture file (.gif, .jpg, .png etc) from your computer's hard drive or from another drive (CD, DVD, floppy disk,Flash drive etc). Prize Sponsor Prize Description The Add New Prize to Game dialog box in the Game Exporting and Printing Prize Lists Setting a Game to Active To Activate a Draft Game, make sure the game is selected in the Draft Games list in the Setup and Maintain Games window. Then click on the Activatebutton. The selected game will be removed from the Draft Games list and will appear as the selected game in the Active Games list in the Setup and Maintain Games window. When you Activate a game, the text on the orange bar/button at the bottom of the Setup and Maintain Games window will change to "Select Game and go to Game Start". Click the orange bar/button to exit theGame Manager and open the Game Start screen. From the Game Start screen you can select any of the following options: Play Game, Print Tickets, Start Screen,Display Options, Quick Start, User Guide or Exit Program. (There is also a Minimise button to the top right of the Game Start screen.) Games in Progress tab To view a game's progress, select the game from the list in the Games Name tab. The results (ticket number, date drawn and ticket holder's name) for every draw in the game so far are thendisplayed as a list in the Games in Progress tab in the Setup and Maintain Games window. Played Game History Tab To view a game's history, select the game from the list in the Games Name tab. The results (ticket number, date drawn and ticket holder's name) for every draw in the game are then displayed as a list in thePlayed Game History tab in the Setup and Maintain Games window. Validating a Winning Ticket The Validate Ticket dialog box in the Game Enter Code on Ticket Winner Claims Prize Invalidate Ticket Ticket Image Configuring E-Mail Settings To configure your Automatic E-mail Notification settings, click on the Configuration button in the Setup and Maintain Games window. This will open theProgram Setup dialog box, which contains 2 separate tab views for configuring your Automatic E-mail Notification settings: the E-Mail Setup tab and the E-Mail Templates tab. The Program Setup dialog box in the Game E-Mail Setup Sender Name Sender E-Mail Address Editing E-Mail Templates
To edit your e-mail templates, click on the Configuration button in the Setup and Maintain Games window and then click on the E-Mail Templates tab inthe Program Setup dialog box. Automatic E-mail Notification only applies to raffle games and not to bingo or housie. Note that the e-mail templates provided contain Keywords (eg #FIRSTNAME, #NUMTICKETS). When you send an e-mail message, the keywords are replaced by data stored in your game's player list that will be different for everyplayer. So if the player's first name is entered as Freda in the Game Manger, the e-mail message the player receives will read "Dear Freda" rather than "Dear #FIRSTNAME". When you edit an e-mail template, be sure not to delete or change the formatting of anykeywords you want to maintain. You can move or copy keywords to other parts of the message if you wish. The Program Setup dialog box in the Game Number Confirmation E-Mail Template for Raffle Tickets Winner E-Mail Text Template for Raffle Tickets Voice Calling From the Game Manager click on the Configuration button in the Setup & Maintain Games window. Then click on the VoiceCalling tab. The Program Setup dialog box in the Game Select Voice Add Voice Delete Voice New Number Delete Number Internet Tab Editing Game Details The Setup and Maintain Games window in the Game Manager Deleting Games |